Elementary Parent/Student Handbook

Just as we encourage our children to get involved, we hope our adults will do the same. The collaboration between school and home is invaluable to your child having academic success.

Kindly take the time to review with your student the Parent/Student Handbook. Printed copies of the handbook are available at the Elementary Office.



Regular school attendance and punctuality are essential for learning and are expected of all students. If your child will not be attending school for any reason, you are asked to call and notify the attendance officer.  You may call 985-2296 ext. 5100 at any time and leave a message or email an excuse to attendance@trivalleycsd.org.

A written excuse is required by New York State Law each time a child is absent or tardy. This excuse should be sent to school on the day the child returns. The note, signed by the parent or guardian, should clearly state the date of and reason for the absence.

The NYS Department of Education recognizes only the following as legal reasons for an absence:

  • Illness of pupil
  • Illness or death of family member
  • Impassable roads
  • Religious observance
  • Quarantine
  • Required to be in court
  • Attendance at organized clinic
  • Remedial health treatment
  • Approved cooperative work program
  • School sponsored trips

You can expect a phone call and/or contact from the school if your child is absent and we have not been notified.

Please be aware that students with excessive absences will be contacted by the classroom teacher and the school principal.  A meeting may be scheduled with school staff when student absences are affecting student learning. Parents are strongly encouraged to discuss special circumstances with the classroom teacher.


Students who attend school and arrive on time are more successful academically than students with a high number of absences and late arrivals.  Parents should make every effort to ensure that there are in school on time. When excessive late arrivals and/or absences are affecting student performance, the teacher is expected to contact parents.  If the problem persists, the teacher will notify the principal for intervention.

Students who arrive late to school must sign in at the office.  Parent notes must be brought in each time a child is late.


Students in grades 5th & 6th are eligible for a perfect attendance certificate each quarter.
Weather or bus related absences will not be counted against a student.
Take your child to work day will not be counted against a student.


Bus Arrival

Buses will release elementary school students beginning at 7:55 a.m.

Student Drop-off

Students not riding the bus should arrive no earlier than 7:45 a.m. at which time supervision will be provided. If parents are transporting their children, they should enter by the 34 Moore Hill Road Main Entrance, Student Drop-Off Area.  Parents who need to come into the building will have to park their cars in designated spots. Cars are never permitted in the outer circle with the buses.

Bus Dismissal

Teachers will escort students to the buses.  Parents are not permitted to go directly to a bus at dismissal time.

Student Pick-up

For pick-up at the end of the school day parents need to use the blacktop area.  We ask that you arrive before dismissal (2:40 p.m.), sign out your child at the reception desk in the office and depart prior to the buses exiting the school parking lot.  Again, you will not be permitted to drive the outer or inner circles with the buses.


If your child is not riding the bus on a particular day, a written note must be sent to the Elementary School Office authorizing pick-up.  A pick-up pass will be issued by the office. The student will wait in the cafeteria until the authorized person comes to the office to sign him/her out.  It is the parent’s responsibility to inform the school in writing of any changes in the people authorized to sign your child out of school. You can email your note to esbusnotes@trivalleycsd.org or fax to 845-985-0046.

If your child needs to ride a different bus in the afternoon, a written note that clearly indicates the destination, the name of the person receiving your child and the date(s) of the change.  For the safety of all children, phone requests for transportation changes will not be accepted and no child will be released from the bus without an authorized written bus note.


Transportation is a privilege not a right.  Safe behavior on the bus is expected by all students.  Instruction in bus safety is provided by teachers and the transportation department each year.  Each September, students participate in a Bus Orientation to review bus rules and safety guidelines.

Students are expected to follow these rules at all times:

  • Sit on the seats properly
  • Talk in quiet, respectful voices
  • Keep hands and feet to themselves
  • Obey the driver’s requests at all times
  • No eating or drinking on the bus

Be sure to be on time for the bus.  Observe safety precautions while waiting for the bus.  If it is necessary to cross the road to get on or off the bus, wait for the driver’s signal.  Be sure to walk at least 10 feet in front of the bus. Remember, if you can see the driver, then the driver can see you.

If a student is insubordinate or creates an unsafe situation, a referral will be written and sent to the building principals.  When a referral is received, the following steps will be taken:

  • The student will meet with the principal or assistant principal and be given a full explanation of the referral.
  • The safety rules and expectations will be reviewed with the student.
  • The student may be suspended for up to five days or other consequence off the bus.
  • Parents will be notified and will receive a copy of the referral. They will then be responsible for transporting their child to and from school.

Please review these bus safety rules and consequences with your child throughout the year.


  • Leave home early enough.  Arrive at your bus stop five minutes before the bus is due.
  • Wait for your bus well off of the roadway.  (10 Feet) Respect the property of others.
  • Enter the bus in single file and in an orderly manner.
  • Follow the instructions of your driver.
  • Remain in your seat while the bus is in motion.
  • Keep aisles clear at all times.  Remain quiet and orderly.
  • Be curteous to your driver and fellow passengers. No fighting, yelling or throwing objects. Bad language or rude behavior will not be tolerated.
  • No eating or drinking on the bus.  Help to keep your bus neat and clean.
  • Do not open bus windows without permission. When allowed to open windows, do not extend head, hands, arms or any object out of the window.
  • When leaving the bus, if you have to cross always cross in frond of the bus. Walk out ten feet, look both ways and wait for the driver to signal you to cross.
  • Never attempt to return to the bus once you leave unless instructed to do so by the driver.
  • If you are planning for your child to ride hom on another bus, you must send a written noe from home signed by a parent/guardian. Permission will not be accepted over the phone unless it is an emergency. Written notes are to be sent to the Elementary School office first thing in the morning.
  • Any student who vandalizes any part of the bus will be held financially responsible and subject to attitional disciplinary measures.
  • Headphones and other electronic devices are not allowed on the school bus.
  • Any student who does not obey these rules could lose the privilege of riding the bus.


All students are expected to give proper attention to personal cleanliness and to dress appropriately for school and school functions.  Students and their parents have the primary responsibility for acceptable student dress and appearance. District personnel should exemplify and reinforce acceptable student dress and help students develop an understanding of appropriate appearance in the school setting.

A student’s dress, grooming and appearance, including hairstyle/color, jewelry, makeup and nails, shall:

  • Be safe and do not disrupt or interfere with the educational process.
  • Recognize that extremely brief garments that are revealing or provocative are not appropriate. This includes, but not limited to, tube tops, net tops, halter tops, stomach showing shirts, spaghetti straps, plunging necklines (front and/or back), see-through garments, and extremely (shorter than mid-thigh) short skirts, dresses and shorts are not appropriate for male or female students
  • Ensure that underwear is completely covered with outer clothing; include footwear at all times
  • Not include hats or head coverings in school building during the instructional day except for medical or religious purposes
  • Not include items that are vulgar, obscene, or libelous, that denigrate others on account of race, weight, color, creed, national origin, ethnic group, religion, religious practices, sex, gender, sexual orientation or disability, or contain profane language or sexual references
  • Not be considered contrary to good hygiene or distracting or disruptive in appearance and detrimental to the purpose or conduct of the school

Students who violate the dress code shall be required to modify their appearance by covering or removing the offending item and, if necessary or practical, replacing it with an acceptable item.  Any student who refuses to do so will be subject to discipline, up to and including out-of-school suspension.

Please refer to the Code of Conduct for additional details.


No electronic devices are permitted in the Elementary School or on school buses.  I-pods, cell phones, radios, CD players, beepers, and/or portable telephones are prohibited and will be confiscated.


In the event of an illness, injury, or emergency at school, we MUST be able to contact parents immediately. Be sure that all information regarding telephone number, address, and emergency contacts are kept up to date.  If this information should change during the school year, parents are responsible for notifying the school in writing.

Please be aware that anyone listed as an emergency contact will be permitted to pick up your child from school and sign them out in emergencies.


There may be times when the regular school schedule will be affected by hazardous conditions.  On these occasions, the following plans will be in effect:

Delayed Opening

School will open on a two or three hour delayed schedule.  All bus pickups will be two or three hours later than the regularly scheduled time.  Students should arrive at school at 9:55 a.m. on a two hour delay and 10:55 a.m. on a three hour delay.  No breakfast will be served on these days.


School will be closed and no buses will operate on this day. All scheduled activities are canceled.

Early Dismissal

This may happen at any time an impending storm or emergency occurs.  The specific time of closing will be announced by the district. All after school activities will be canceled.

As the decision to implement an emergency plan is made, announcements will be made on the local radio stations, the District Web and Facebook page, the Principal’s Twitter page as well as a phone call from our automated phone system.

DO NOT contact the elementary school.  Our lines must remain open.  Students should know the plan they are to follow in the event of an emergency closing.  Parents should discuss this plan with their child and send a copy of the emergency dismissal form to school.  If it becomes necessary to change the plan during the school year, parents are responsible for notifying the school in writing.  If a parent feels that their local roads are not safe enough, then they should decide whether or not to send their child to school.


Cancellations are announced over radio stations WSUL (98.3 FM), WRWD (1370 AM and 107.3 FM), KISS-FM (96.1/99.3 FM), STAR (93.3 FM), LITE-FM (92.1 FM), WPDH (101.5/106.1 FM), WRRV (92.7/96.9 FM), WKXP “THE WOLF” (94.3/97.3 FM), WCZX “MIX 97” (97.7 FM), and WJFF (90.5 FM).

These include snow days, activities, and interscholastic games.  Activities and games are listed on our phone system at 985-2296: Select 8. Cancellations of afternoon events will be included on this extension.


Fire drills are scheduled each school year and students are to follow these rules carefully:

  • Follow the teacher to the exit.
  • Maintain silence during the entire drill which includes exiting and reentering the building.
  • Stay with your class or the adult.


Graffiti is not permitted.  Magic markers, spray paint or any substance used in the marking of school property is prohibited.  Students found in possession of such items will be subject to the appropriate disciplinary procedure.


Assigned tasks which are meaningful, purposeful and an extension of the classroom instruction may be given each night Monday through Thursday.  The primary objective is the development of good work-study habits and the establishment of an effective routine for the completion of out-of-class activities.  The following is a rule of thumb regarding the length of time students should spend on homework:

  • Kindergarten : About 15 minutes with parent involvement
  • Grades 1/2:  About 15-20 minutes with some parent help
  • Grade 3: About 30-45 minutes for the average child
  • Grade 4: About 45 – 60 minutes for the average child

If you find your child is struggling with homework assignments or spending too much time to complete, notify the teacher immediately.


Health Examination Requirements

  • New entrants, grades UPK and/or K, 1st, 3rd, 5th, 7th, 9th & 11th
    Physical exam by the school physician will be provided if needed.
  • Dental Certificate (optional) : New entrants, grades UPK and/or K, 1st, 3rd, 5th, 7th, 9th & 11th
  • Vision Screening: New entrants, grades UPK and/or K, 1st, 3rd, 5th, 7th, 11th
  • Hearing Screening: New entrants, grades UPK and/or K, 1st, 3rd, 5th, 7th, 11th
  • Scoliosis Screening: Grades 5th, 7th & 9th

Emergency care

Accidents which occur on the school grounds should be reported in detail to the school nurse immediately.

Body Mass Index

New York State Education Law requires that BMI and weight status group be included as part of the student’s health examination. The District compiles this data and submits a survey to the State Education Department.  Please notify the school in writing if you DO NOT want your child’s information to be included in the survey.


If your child needs to take medication during school hours, we must have a written order from the prescribing physician detailing the administration of the medication each year. The medication must be delivered to school by the parents in the original prescription bottle properly labeled by a registered pharmacist as prescribed by law.  Students are NOT permitted to bring the medication to the nurse or on the school bus.


If your child needs to be excused from physical education class, a written note from the doctor/parent must be given to the school nurse. When a student is excused from physical education class, they are not permitted to participate in recess.


The Tri-Valley School Cafeteria provides breakfast and lunch program.  Breakfast is served as students arrive each morning. Breakfast is NOT served on delayed openings and school lunch is not served on scheduled half days.  Items may also be purchased ala carte. The school menu is printed each month and distributed with the Guidepost. Students may purchase items on a daily basis.

Parents can put funds directly onto an account, send cash or a check for any amount made payable to Tri-Valley Central School and enclose it in an envelope with the child’s name and teacher.  Please specify the use of the money (ie: meals only, extras, snacks and the like).  Any notes pertaining to your child’s meal account must be updated every school year and does not carry over automatically. Families may also qualify for the free/reduced lunch program.  To be considered, a form must be completed and submitted by Sept. 30 each year.

Meal prices

  • Elementary School Breakfast $ 1.80
  • Elementary School Lunch $ 2.70 (UPK-4)   $2.75 (5th & 6TH)

Occasionally students forget their lunch or money.  If this occurs, students will be permitted to borrow as follows:

  • No more than two lunches can be charged in one week.
  • The payment of no more than three lunches can be outstanding.
  • Ala carte purchases will not be permitted if there are any charges or negative balances.


A time is usually set aside each day for students to have a snack in their classroom. Snacks must be brought from home.  We encourage all students to bring healthy snacks.


Beverages brought to school for lunch should be left unopened, sealed and placed in lockers until lunch.  Students may have a clear container of water in the classroom.


  • Kindergarten/UPK: Monday
  • Grade 1: Tuesday
  • Grade 2: Wednesday
  • Grade 3: Thursday
  • Grade 4: Friday


Any articles and/or materials which have been lost will be kept on display in the cafeteria.  Students and parents should look there for lost possessions. Just before the December holidays and the last week of school, any lost and found items not claimed prior to that time will be donated to a community organization.


An Open House will be held on the days listed below. This time is for parents ONLY.  Parents will have an opportunity to meet all staff members and visit rooms. Teachers will present information about their programs and classroom expectations. Since time is limited, individual parent conferences cannot be held this evening. However, parents are welcome to schedule an appointment for another time.

  • Grades K-2: Tuesday, Sept. 17, 2019
  • Grades 3-6:  Wednesday, Sept. 18, 2019


The policy for students at Tri-Valley Central School in regard to the Pledge of Allegiance and Salute to the Flag during homeroom is:

  • Stand or remain seated in a respectful manner.
  • No talking (other than the recital of the pledge).


Parents and teachers must work together as a team in an effort to provide the highest quality instructional program to all students.  In order to strengthen these efforts and the communication and commitment between the home and school, the following tips are offered:

  • Send your child to school every day appropriately dressed, prepared to learn, and on time.
  • Read to or with your child at least 15 minutes every day.
  • Attend at least one parent/teacher conference during the year.
  • Assist your child with homework on a regular basis to ensure completeness and accuracy.
  • Check your child’s book bag every evening.


Parent Volunteers must be arranged by the classroom teacher. The classroom teacher is responsible for letting the office know when a volunteer is expected.  Volunteers must follow the visitor protocol for signing each time they visit the school. When in the building, volunteers are required to abide by the Tri-Valley Central School District Code of Conduct and must remain with the classroom teacher they are assisting. Volunteers are not permitted to travel throughout the school.

Cameras, cell phones or recording devices of any kind are cannot be used in the school by volunteers.


Report Cards are distributed four times during the year for grades K-6. They will be sent home with students in grades K-6. Parent Conferences will be scheduled in November. Parent Conferences are welcome at any time throughout the year.  Simply send a note to the teacher or leave a message on voicemail and an appointment will be arranged. If a parent cannot attend a scheduled conference, he/she should notify the school as far in advance as possible so that another conference time may be arranged.


According to New York State Law, all visitors are required to report to the reception desk immediately upon entering the building.  All doors of the building will be locked. Visitors must ring the bell at the main entrance of the building to gain entry.  Visitors must have a government issued ID with them in order to gain access to the building.  You will check in with the receptionist and receive a printed visitor tag.  At the conclusion of their visits, visitors must sign out at the reception desk and return their tag.